REQUEST FOR PROPOSALS

SUPPORTING URBAN TALENT IN KANSAS

NEW! 2019 CREATE CAMPAIGN REQUEST FOR PROPOSALS

Create Campaign, Inc. is soliciting the following REQUESTS FOR PROPOSALS from Wichita- and Kansas City, Kansas-area vendors, as applicable. Preference will be given to businesses that have participated in Create Campaign programming and that demonstrate qualified past performance though all applications will be reviewed. 

RFP CATEGORIES:

  • VIDEOGRAPHY

  • CATERING

  • GRAPHIC DESIGN

  • INTERPRETING (FOR SPANISH-SPEAKING PARTICIPANTS)

The Create Campaign board of directors reserves the right to refuse all submissions received. Complete submissions should include:

  • Contact information

  • 3 professional references

  • Name(s) of Create Campaign event(s) for which you wish to be considered to provide services

  • Fee schedule

  • Explain why your business should be selected to serve as a preferred vendor for the Create Campaign.

  • Experience, training, specific equipment used

  • Ability to provide appropriate guarantees and/or warranty of service and/or product

  • Preference of event size

Proposals will be accepted at info@createcampaignks.com between October 1 – 31 each year. Proposals received after October 31 will be considered during the next open application period. Please see the proposed 2019 Create Campaign Schedule of Events below to help reference the event name(s) you're responding to in your RFP submission.

RFP TIMELINE

• Oct 1- Release RFP

• Oct 1-31- Accept proposals

• Oct 1- 15- Answer questions and post clarifications/addendums

• Nov 1-30- Review applications, check references and select winners

• Dec 1-31- Notify approved applicants and provide feedback to those not selected. Confirm that those unselected are willing to serve as back-up. Finalize upcoming event schedule

• Jan 1-31- Schedule vendors and negotiate contracts that include statements of work Award terms and conditions

• The CC board will communicate with vendors via the preferred email address included in the vendor's proposal.

• Vendor contracts will be negotiated in December, after the event schedule for the upcoming year has been finalized.

• Vendors are expected to maintain professionalism at all times through contracted events.

• Event cancellation notices must be received at info@createcampaignks.com no later than 3 weeks prior to scheduled events. Failure to cancel in this manner may result in the loss of preferred status for the vendor.

• Vendors will receive payment within 30 days after receiving a correct invoice via info@createcampaignks.com.

Disclaimers

  • The Create Campaign makes no guarantees regarding the number of events for which vendors will be contracted during the event season.

  •  The Create Campaign reserves the right to issue supplemental information or make modifications to this request for proposals. Vendors are responsible for checking the Create Campaign website to make sure proposals are compliant.

  • Create Campaign, Inc. reserves the right not to award a contract if the organization so chooses.

2019 Create Campaign Event Programming

Proposed schedule is as follows. Please note: dates and locations subject to change. Proper notice will be given to successful vendors prior to contract negotiations for individual jobs. 

FEBRUARY 2019 - CELEBRATION OF BLACK FOUNDERS

Vendors requested: Catering, Graphic Design, Photography, Videography

MARCH 2019 - 2ND ANNUAL BIZ BRUNCH

Vendors requested: Photography, Graphic Design

APRIL 27, 2019 - CREATE CAMPAIGN CELEBRATION IN SPANISH

Vendors requested: Interpreting/translation, Graphic Design, Caterer, Photography, Videography

MAY 2019- 3rd ANNUAL URBAN BUSINESS EXPO

Vendors requested: Interpreting/translation, Graphic Design, Caterer, Photography

JUNE/JULY 2019 - MULTICULTURAL BUSINESS MENTORING INITIATIVE

Vendors requested: Graphic Design, Caterer, Photography

JULY 2019 - 4th ANNUAL DEFINER'S DINNER

Vendors requested: Graphic Design, Caterer, Photography

JULY 2019 - 5TH ANNUAL CREATE CAMPAIGN FORUM

Vendors requested: Interpreting/translation, Graphic Design, Photography, Videography 

FALL 2019 - 3RD ANNUAL KCK CREATE CAMPAIGN FORUM

Vendors requested: Graphic Design, Photography, Videography

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